Position: Human Resource & Finance Administrator

Department: Administration

Reports to: CFO

Classification: Regular, Part-time, Non-Exempt

Grade: 24

Salary: $30.21/hour 

Position Summary:

The Human Resource & Finance Administrator supports Seattle Children’s Theatre’s financial and administrative operations by ensuring accurate and timely processing of data entry, payroll and accounts payable for a diverse workforce, including full-time, part-time, seasonal, temporary, casual and union employees. This part-time, regular position (24 hours per week) maintains essential records related to payroll, benefits, and vendor payments while contributing to the theatre’s commitment to organizational efficiency, accuracy, and accountability. This position has a potential of becoming a FT role within a year to accommodate needs of SCT. The Administrator works closely with the Finance and HR teams to ensure compliance with SCT policies, union contracts, and applicable federal and state regulations.

About SCT:

Seattle Children's Theatre (SCT) has served more than 4 million children since its founding in 1975 through professional theatre and arts education in the Puget Sound region and beyond. Our mission is to provide children of all ages access to professional theatre, with a focus on new works and theatre education.

SCT is committed to equity, diversity, accessibility, and inclusion in all areas of our work. We encourage applicants of all races, ethnicities, religions, gender identities and expressions, sexual orientations, abilities, ages, and backgrounds to apply. We value nontraditional career paths and transferable skills.

 
Essential Duties & Responsibilities:  

Payroll Administration:

• Process bi-weekly payroll for full-time, part-time, seasonal, and union employees.
• Prepare and remit payroll-related tax and union payables in a timely manner.
• Maintain accurate and confidential employee payroll records, ensuring compliance with all applicable laws and collective bargaining agreements.
• Update and manage the group benefits database and coordinate deductions with benefits carriers as needed.

Accounts Payable & Financial Processing:

• Process accounts payable invoices with accuracy and timeliness.
• Categorize transactions to appropriate expense codes in QuickBooks and verify entries against the Profit & Loss and Balance Sheet accounts.
• Ensure proper documentation, approval, and compliance with SCT’s vendor management procedures.

Data Management & Recordkeeping:

• Maintain employee records in HRIS system (ADP), including contact information, pay rates, position changes, and organizational structure.
• Support data integrity between payroll, benefits, and accounting systems.
• Assist in reconciling payroll and benefits expenses for month-end and year-end reporting.

Collaboration & Process Improvement:

• Work collaboratively with HR, Finance, and department managers to streamline processes and improve data accuracy.
• Contribute to identifying and implementing efficiency improvements within payroll and accounts payable workflows.
• Provide excellent customer service to employees and vendors by responding promptly to inquiries and resolving discrepancies.

Other Duties:

• Participate in special projects or audits as assigned.
• Support SCT’s commitment to belonging, equity, and inclusion through daily interactions and work practices.

Desired Skills & Qualifications

Required Skills

• Demonstrated ability to process complex payroll for a variety of employee types, including full-time, part-time, seasonal, temporary, casual and union staff.
• Proficiency in accounts payable processing with a strong commitment to accuracy and timeliness.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities effectively.
• Proven commitment to process improvement and efficiency.
• Strong interpersonal and customer service skills, with the ability to communicate diplomatically and collaborate effectively across teams.
• Demonstrated ability to work both independently and collaboratively in a fast-paced environment.
• Strong data management and technical proficiency, including experience with:
  • ADP Workforce Now or comparable HRIS/payroll systems
  • QuickBooks or other general ledger (G/L) accounting software
  • Microsoft Office Suite (Excel, Word, Outlook, Teams)

Preferred / Nice-to-Have Skills

• Familiarity with nonprofit fund accounting and grant-related financial reporting.
• Experience working within unionized environments or with collective bargaining agreements.
• Knowledge of budget tracking and reconciliation processes.
• Commitment to equity, inclusion, and collaborative workplace culture, aligned with organizational values.

Physical Requirements & Work Environment: 

The physical demands described here are representative of those an individual must meet in order to successfully perform the essential functions of this job. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.

Physical Requirements: 

• Sitting/Standing: Prolonged periods of sitting at a desk and working on a computer; occasional periods of standing or walking.
• Lifting: Ability to lift up to 20 pounds occasionally. 
• Manual Dexterity: Frequent use of hands for typing, handling papers, and other office-related tasks. 
• Visual/Auditory Requirements: Ability to read detailed information, see a computer screen, and hear spoken conversations over the phone and in person.
• Mobility: Ability to move around the office to interact with staff, access files, and attend meetings. 

Work Environment: 

• Environment: Typical office environment with standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. 
• Noise Level: Generally quiet to moderate. 

Salary & Schedule: 

Location:

This position is based at 201 Thomas St, Seattle, WA, in a typical office setting. The work requires on-site presence with occasional evenings and weekends. The site is accessible via public transportation. This position is eligible for one scheduled day of remote work per week after the 90 day 

Schedule:

This is a part-time, hourly position typically scheduled for 24 hours per week with the potential to become full-time within the next year. Flexible scheduling to support work-life balance may be discussed as needed. After a successful 90-day introductory period, this position becomes eligible for one regularly scheduled remote workday per week. Remote work approval is subject to the needs of the business and must be coordinated in advance with the employee’s supervisor. 

Salary:

This is a regular, part time, non-exempt position paying $30.21/hour. 

Benefits:

• Part-time employees are eligible for prorated holiday pay if the employee works the week that the holiday falls.
• Part-time employees accrue PSST based on the City of Seattle “Paid Sick and Safe Time” ordinance and may use and carry over 52 hours if PSST per fiscal year.
• Seattle Children's Theatre offers employees the option of purchasing an array of additional insurance coverage through AFLAC.
• Part-Time employees are eligible for holiday pay if the employee works the week that the holiday falls.
• Seattle Children’s Theatre offers employees the opportunity to participate in 403(b) plan in order to save a portion of their earnings on a pre-tax basis.
• SCT offers discount parking through Seattle Center.
• SCT offers discounted public transportation enrollment through ORCA Passport.